Professional invitations created and sent in 5 minutes
Still managing invitations between Excel, Mailchimp, and Google Sheets?
3 hours per invitation
Between layout, contact imports, and email back-and-forth, every event costs you hours of admin work.
4 to 6 tools to juggle
Excel for the list, Mailchimp for sending, Typeform for responses, Google Sheets for tracking. Nothing talks to each other.
Zero visibility on responses
Who confirmed? Who hasn't replied? You're cross-referencing spreadsheets instead of preparing the event.
From idea to invitation sent in 4 steps
Create your event
Title, date, venue — that's it. Your event page is live in 30 seconds.
Import your guests
Drop your Excel or CSV file. Columns are detected automatically. Tag your guests (VIP, Press, Staff) for targeted sends.
Generate the invitation with AI
Describe your event in one sentence. AI writes a professional, personalized invitation. Adjust if needed.
Send and track responses
Your guests receive a professional email, click their personalized RSVP link, and you see confirmations arrive in real time.
Create your event
Title, date, venue — that's it. Your event page is live in 30 seconds.
Import your guests
Drop your Excel or CSV file. Columns are detected automatically. Tag your guests (VIP, Press, Staff) for targeted sends.
Generate the invitation with AI
Describe your event in one sentence. AI writes a professional, personalized invitation. Adjust if needed.
Send and track responses
Your guests receive a professional email, click their personalized RSVP link, and you see confirmations arrive in real time.
Everything you need to manage invitations. Nothing more.
AI-generated content
Describe your event, AI writes the invitation. Professional tone, automatic personalization with each guest's first name.
Smart import
CSV, Excel — columns are recognized automatically. Add tags (VIP, Press) to filter and send by group.
Customizable RSVP
Yes, no, maybe — plus custom fields (meals, allergies, transport). Each guest has a unique link.
Public event page
A unique URL for each event with all practical info. Guests access it to confirm their attendance.
Real-time tracking
Who confirmed, who hasn't replied, how many VIPs — everything visible at a glance.
Work as a team
Invite colleagues to your workspace. Everyone has access to the same events and data.
Compare with your current tools
| Criteria | Excel + Mailchimp | Digitevent | ZapEvent |
|---|---|---|---|
| Creation time | ~3 hours | ~45 min | ~5 min |
| Tools needed | 4-6 | 1 | 1 |
| AI generation | |||
| Built-in RSVP | |||
| Smart CSV import | Auto-detect | ||
| Guest tags | |||
| Price | €0 + your time | From €190/mo | €79/event |
| Commitment | None | Monthly | None |
No subscription, no commitment. You only pay when you organize an event.
A platform that grows with your needs
Agency early adopters directly influence priorities.
The core: create, invite, track.
Agency early adopters get direct access to priorities.
Simple pricing. No subscription.
No commitment. You pay per event.
per event · +€0.30 per additional guest
Included
- Up to 150 guests
- Unlimited AI generation
- Customizable RSVP
- Public event page
- Real-time tracking
- Team workspace
Limited to 30 spots
Lifetime access to pay-per-event pricing, locked at €79/event
6 months of Agency subscription included + influence on the roadmap
Full refund if not delivered. 14-day withdrawal period.
Frequently asked questions
Everything you need to know about ZapEvent.
Waitlist
Get notified about the launch and early adopter spots.
Ready to save 3 hours on every event?
Join the agencies simplifying their invitation management.
Limited spots · Refund guaranteed · 100% GDPR